Abstract Submission Now Closed.



  • Use the "Submit Abstract" link at the bottom of this page to start the submission process.

  • Short navigation instructions are also found in the Abstract Submission Homepage

  • You will be asked to set up a ‘Profile’ containing personal information and affiliation. If you are a current student please indicate this on your profile. We intend to make “best student presentation” awards, and selecting this option will allow us to identify your presentation as being eligible.

  • Webpage labeled ‘Create/Edit/View Submissions’ includes scientific theme and session selection, title and abstract body, and other information.

  • Note that submissions CANNOT BE EDITED after “Save & submit” is selected. Selecting “Save & continue later” will save your submission and keep it open for editing.

  • Once you submitted your abstract, you will receive an email notification with a submission ID and link to the payment webpage. You must have the submission ID number to complete the payment process. Your abstract will not been considered unless payment is received. You can also link directly to the payment site from the abstract site following submission.

  • Deadline for abstract submissions is March 17, 2017.

    Abstract deadline has been extended to March 22, 2017 (Midnight, PDT). All abstracts must be received by this date; no abstract will be reviewed thereafter.

Abstract Content

  • The Program Committee may decline to consider any abstract that does not focus on scientific results and their applications.

  • Following the abstract deadline, the Program Committee will review whether submitted abstracts should be placed in a different, more appropriate session than the one to which it was submitted.

  • The abstract title is limited to 200 characters (including spaces) and the abstract text is limited to 2500 characters (including spaces).


  • The person submitting the abstract will automatically be the First Author.

  • First Authors can have a maximum of one (1) contributed and one (1) invited abstract, or two (2) invited abstracts. Invitations for invited abstracts will be received from session conveners or program committee members.

  • The abstract submitter is responsible for making sure all co-authors have agreed to be listed on the abstract.

  • Abstracts should be carefully checked, in particular with regard to the list of authors, because no changes are possible after submission.


  • A fee of $50 (USD) will be charged for each abstract submission

  • The abstract submission fee is a non-refundable processing fee. The fee is not based on approval of your abstract submission.

  • Your abstract will not been considered unless payment is received.

  • The only method of payment accepted for abstract fees is by credit card in the abstract submission system.

Presentation Format and Obligation

  • Submitters are asked to indicate preference for Oral or Poster presentation.

  • The option for Oral presentation will be reviewed by session conveners and the Program Committee, and the final assignment rests on the number of requests for oral presentations and programmatic considerations.

  • Preference for Poster presentations will be honored by the conveners and Program Committee.

  • Submission of an abstract carries the obligation to give a presentation in the designated manner assigned. Submission also grants IAVCEI permission to publish the abstract.

  • The date and time of the presentation cannot be changed once assigned. Acceptance notifications will include information regarding assigned session dates and times.

Invited Authors

  • Invited authors will receive an electronic invitation from the session convener with instructions.

  • No discounted abstract fees, registration fees, or travel reimbursement are granted to invited authors.

Abstract Acceptance Notification

  • Acceptance notifications will be sent by email in April.

Help/Technical Support

  • If you have a question about the submission site or experience a technical issue when submitting your abstract, please contact 2017conf@pdx.edu.  

Submit Abstract